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Office 2016 FAQ's

Site: CCG Online
Course: Staff User Guides - Office
Book: Office 2016 FAQ's
Printed by: Guest user
Date: Saturday, 23 November 2024, 7:14 AM

Description

Frequently asked questions in Office 2016.

Table of contents

How to use this FAQ book

This FAQ page has been made using the Book Activity on ChiOnline

 

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Select a specific page from the Table of Contents.

Print the whole book or just one page from the Administration Block.

Scroll through the pages using the navigation buttons.

How do I fix the toolbar onto the page?

Relevant in : Word, PowerPoint, Excel, Outlook, OneNote

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Open the toolbar by clicking one of the tabs at the top of the page, in the bottom right hand side of the toolbar there should be a small pin, click on it.

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The pin will change to be an arrow, if you wish to hide the toolbar click this.

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If the pin is not visible click the Ribbon Display Options icon at the top Right of the page and select Show Tabs and Commands, then follow the steps above

How do I add icons to the toolbar?

Relevant in : Word, PowerPoint, Excel, Outlook, OneNote

In the top Left hand side of the screen there is a Quick Access toolbar, you can add favorite commands here. Please Note: you will have to do this separately in each program.

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Click the last icon to open a dropdown list if frequently used commands.

to select any of these commands just tick the box next to them.

If the command you want is not showing click More Commands to see a full list of commands.

I cannot find a command I previously used?

Relevant in : Word, PowerPoint, Excel, Outlook, OneNote

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If you cannot find a command that you used in previous versions, there is a search box in the middle of the toolbar

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The when you start typing a list of options comes up, this changes as you type more.

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How do I change the default language?

Relevant in : Word, PowerPoint, Excel, Outlook, OneNote

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Click on File

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Select Options

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You can change the keyboard style                      .

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as well as the default language.

How do I change the default font?

Relevant in : Word. PowerPoint, Excel, Outlook, OneNote.

 

Click on the small arrow icon in the corner of the Font section on the toolbar.

Select the font style, and size you want to set as default.

Click on set As Default: this will not change any existing documents but all new documents will open with these as the default.

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Why Can't I Sync or Share My Notebook?

Relevant in : OneNote

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Open the Notebook on your computer

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Click File which opens a list of your notebooks

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Click on the Settings box beside the notebook you want to move

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Select Share or Move

 

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Double click the OneDrive – Chichester College option

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Name the Notebook and Click Move

Once the Notebook has finished syncing, you have the option to share it

Where do I save files in Office 2016?

Relevant in : Word, PowerPoint, Excel, and Outlook

When you save a file in Office 16 you are given a list of options to where to save it, this is not as difficult as it first looks.

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You can still save your files where you always have. Just click File > Save > Browse to see your G drive and S drive

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However, if you want to be able to access your Office documents from home, or on your mobile device while roaming about, save them to:

Think of it as your G Drive in the Cloud, which you can access anywhere!  

To open files saved on OneDrive, log on at http://email.chichester.ac.uk and click    (top left) then select OneDrive, or open one of the Mobile apps (Word, Excel, OneDrive etc).  Your files are saved in the Chichester College ‘OneDrive for Business’ storage in Office 365 (this is different to the personal OneDrive you may use at home).

How do I find my OneDrive files?

Relevant in : Word, PowerPoint, Excel, Outlook, OneNote

OneDrive is basically your G Drive in the Cloud, which you can access anywhere!  

To open files saved in OneDrive, log on at http://email.chichester.ac.uk and click  (top left) then select OneDrive, or open one of the Mobile apps (Word, Excel, OneDrive etc).  Your files are saved in the Chichester College ‘OneDrive for Business’ storage in Office 365 (this is different to the personal OneDrive you may use at home).

 

Once you have opened OneDrive:

See a list of files that have been shared with you                                      

Create folders just the same as in G drive

Drag and drop existing files from your computer

Click the padlock beside a file to share it with others

How do I share a document or folder?

Relevant in : Word, PowerPoint, Excel, Outlook, OneNote

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One of the best things about saving files to OneDrive is that you have the ability to share your files, clicking the padlock next to a document brings up three Options:

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Invite people: add email addresses, add a message and set whether the recipient has editing or just viewing rights, and email is automatically sent with a link to your document.

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Get a Link: create a link to your document with various restriction options. You can send this link to whoever you want to have access to the document.

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See a list who the file is currently shared with.

How do I edit a document that has been emailed to me?

Relevant in : Word, PowerPoint, Excel, Outlook, OneNote

When you open a document from an email it automatically opens in read only mode

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To edit click on View at the top left of the screen

 

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The document then opens in full edit mode

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